Live Events Coordinator

DecisionPoint seeks a Live Events Coordinator to support the planning and on-site execution of MC&FP live events, conferences, leadership engagements, and special programs. This role manages detailed logistical, operational, and coordination tasks to ensure seamless event execution and a polished attendee experience. 

The Live Events Coordinator prepares event materials, manages travel and registration workflows, supports signage and venue needs, develops run-of-show packets, assists speakers, and provides escorting and on-site operational support. This position collaborates with the Events Producer, communications teams, and MC&FP leadership to ensure events are well-organized, accessible, and aligned with mission goals. 

This position is fully remote, with some travel as required for on-site support. 

Note: By applying to this position, you acknowledge and consent to having your resume included in an active competitive government contract bid.

The Live Events Coordinator will: 

• Coordinate event logistics including travel arrangements, lodging, schedules, and pre-event planning documents. 

• Prepare run-of-show packets, speaker packets, signage, event materials, and registration packets. 

• Manage event registration lists, check-in workflows, attendee tracking, and seating assignments. 

• Serve as on-site event support, including escorting participants, directing attendees, and providing VIP support. 

• Coordinate venue needs such as signage placement, seating layouts, room setup, and event flow. 

• Support production teams by organizing materials, distributing scripts, and confirming readiness of presenters. 

• Assist with communication to attendees, stakeholders, and event contributors. 

• Support setup of event spaces, including technology preparation, equipment staging, and materials distribution. 

• Maintain event documentation, templates, checklists, and operational records. 

• Collaborate with communications and creative teams to ensure alignment with branding requirements. 

• Provide post-event support including debrief notes, materials organization, and reporting. 

Clearance Requirement 

Candidate must possess a Tier 2 Moderate Risk Public Trust (from any federal agency) or an active Secret clearance or higher. 

Education (Required) 

Bachelor’s degree in Communications, Event Management, Marketing, or a related field. 

Experience (Required) 

• Minimum 5 years of experience coordinating events, conferences, or large-scale engagements. 

• Experience supporting logistics, travel coordination, venue operations, and on-site event workflows. 

• Experience preparing event materials, packets, signage, and organizational documents. 

• Experience interacting with presenters, attendees, leadership, and event staff. 

Technical Knowledge (Required) 

• Understanding of event coordination best practices, logistics planning, and operational execution. 

• Experience with registration systems, scheduling tools, and communication platforms. 

• Knowledge of venue coordination, seating layouts, and on-site workflow management. 

Technical Knowledge (Preferred) 

• Experience supporting federal, DoD, or large organizational event programs. 

• Familiarity with accessibility and branding requirements for public-facing events. 

Skills 

• Strong organizational and coordination abilities with excellent attention to detail. 

• Effective communication and interpersonal skills, including professionalism with VIPs and leadership. 

• Ability to manage multiple tasks simultaneously and adapt to evolving event needs. 

• Strong time management, planning, and follow-through abilities. 

• Strong problem-solving skills, especially in dynamic on-site environments. 

• EEO and Affirmative Action Policy: DecisionPoint Corporation is an Equal Employment Opportunity and Affirmative Action employer. It is the policy of DecisionPoint Corporation to provide equal employment opportunity in accordance with all applicable Equal Employment Opportunity/Affirmative Action laws, directives and regulations to all employees and qualified applicants without regard to race, ethnicity, color, religion, national origin, sex, age, disability status, pregnancy, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected status under Federal, State or Local laws.
• Pay Transparency Policy: In accordance with Presidential Executive Order 13665, DecisionPoint Corporation will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
• Authorization to Share Resume and Personal Information: By expressing your interest and submitting your resume for this position, you authorize DecisionPoint Corporation to share your resume, as well as personal information included on the resume, with its subsidiaries, affiliates and teaming partners for the purpose of considering you for this position and other available positions requiring comparable skills, education and experience. Should DecisionPoint Corporation. or its affiliates and teaming partners wish to initiate pre-employment discussions, you will be asked to complete an employment application and related employment documents.